It’s never a bad time to plan goals that will increase your dental office’s productivity. But defining practical ones that ignite your office’s production and efficiency can sometimes be a challenge.Now that 2021 is here, you’re probably thinking about ideas to improve your dental office productivity. One option is to set New Year’s resolutions for the practice. They can jolt and focus your team from the get-go during a typically sluggish part of the year. But like personal resolutions, office resolutions usually fall by the wayside by Valentine’s Day – unless they’re SMART:
Here are some SMART resolutions for the New Year that your practice can commit to right away.
Target Date:Complete by March 31, June 30, September 30, and December 31These days, to increase your dental office productivity, you need agility. And nothing reflects agility like cross-training your dental team. The goal of cross-training is to build a team full of versatile all-stars with “T-shaped” skills. That means that each teammate possesses deep expertise in one area—say, billing—but also has some general skills in other areas, like scheduling and dental marketing.
Here are some quick tips to get started:
Target Date: Complete by March 31
Creating a paperless dental office has a ton of benefits for dental practices these days.
It simplifies life for the team: Know what’s a drag on your dental office productivity? Organizing the clutter of all those new patient forms and deciphering your patient’s handwriting. There’s no ROI for those tasks. By opting for digital check-ins, your team gains back a ton more time – and sanity.
It saves time and money in the long run: Going paperless could save practices $10,000 a year. The cost really adds up when you think about the cost of folders, charts, reminder postcards, paper supplies, printers, copiers, and storage, etc. Instead, take that $10,000 and invest it in some new technology that makes visits easier for patients (for example, a new imaging solution), bring in some part-time support for your team, or upgrade other office systems, like your phones. And don’t even start on the staff hours each year spent on filing.
It keeps patients safe and builds their confidence in you: As part of the new normal in dentistry, going paperless will help you as you move toward a touch-free patient experience to minimize the spread of COVID.
It makes your practice stand out: Patients today are constantly on the go and they expect their healthcare providers to keep up. Online forms save your patients the hassle of filling out form after form. They can be uploaded to your website or emailed directly to your patients, who will appreciate the convenience. (And don’t forget: online forms also ensure you get the signed documentation ASAP, which means no more delays from your patients.) Also, according to the American Dental Association, being a paperless practice by using electronic health records (EHRs) offers “the potential to improve care quality and patient safety by enhancing both the quantity and quality of information available to providers for decision-making”.
Target Date: Complete Facebook by March 31, Instagram June 30, Twitter by September 30, and LinkedIn December 31
Social media platforms are one of the best ways to connect with your patients, existing and new. But there are just so many, how will you manage? Rather than feel overwhelmed, focus first on the essential few —Facebook, Instagram, Twitter, and, yes, LinkedIn— and you’ll see your dental office productivity soar.
Start with these critical tasks:
Target Date: Complete by March 31 and September 30
Online dental patient reviews are today’s word-of-mouth marketing, and they can truly make or break your business. You’ll want to make sure your online review pages, like those on Healthgrades, Yelp, and Google Reviews, are spick-and-span.
Here are quick and easy ways to spruce up your online review pages:
Target date: Complete by March 31
The phone still matters in dental offices, a lot. From a customer service perspective, the phone is often the first point of contact patients have with your practice. And from a revenue perspective, it provides an opportunity for the team members working your phones to seriously drive production and new business. It’s also a channel to learn more about your patients’ dental needs which your practice can proactively address and fulfill. However, when handled poorly, the phone is also where your practice can lose new patients. Eighty-seven percent of new patients won’t leave a message or call back if their calls go to voicemail.
So, make this the year you revamp your approach to the phone. Here’s how:
Step 1: Evaluate your team’s phone skills
Step 2: Assess your current phone system
Target date: Complete by March 31 and June 30
This year, try adding at least two new touchpoints to your marketing efforts. Sometimes marketing gets a bad rap as being spammy or heavy-handed, but it doesn’t have to be. Get creative with your marketing, and patients will actually appreciate your outreach.
Call it a meeting, a huddle, check-in—whatever you call your practice’s daily huddle, it is essential to the smooth running of a practice, regardless of size and volume. An easy way to tighten up your morning huddle is to template it. For example:
Structuring a daily huddle agenda keeps you organized and focused and your team members will know their positions on each point. If your mornings are typically tight, consider a quick catch-up after lunch. Make sure everyone is calibrated and find out how everyone in the team can support their fellow team members. As you tighten up your daily huddle, just remember that overcommunication is never a bad thing.
Target Date: Complete by January 1, 2022
The last of our tips to increase your dental office productivity, and hopefully it’s the easiest one: once your team agrees on resolutions, make them public. Post them in your office. Show what kind of progress your practice is making. If your practice’s goals for 2021 aren’t visible, meeting them will be much, much harder.
Finally, revisit them as a team. Resolutions and goals are meant to focus our work. Meeting resolutions won’t happen if they aren’t a part of daily work.
There you have it. Specific, measurable, achievable, relevant, and time-bound resolutions that will launch your dental office productivity into another hemisphere next year.
Learn more about how RevenueWell improves case acceptance and creates more close-knit relationships between dentists and their patients.